Looking ways on How to improve employee productivity in the workplace? Here we have discussed some of the best ways that can increase the morale of the workplace.
Employee productivity is defined as the assessment of each employee’s work output. It is also called productivity in the workplace or workplace productivity.
For Example, A company’s manufacturing unit produces electrical switches. And if it wants to assess how many switches one employee manufactures within a particular time. This is known as each employee’s output.
Employee productivity is not the same as workforce productivity. And, workforce productivity means labor productivity, and it is defined as the total economic output of a nation/organization per labor hour.
How to measure employee productivity?
For measuring employee productivity, first of all, discuss with your employees. Then, set up a standard based on which you will compare each employee’s output.
You can measure employee productivity based on the following factors:
Measuring the number of sales
When you get a large number of sales, it is proof that you are getting high productivity.
How is the number of sales measured?
First, you find out the number of sales per month the employees are expected to make. Then compare this number with the employee’s monthly results.
For Example, An employee is given a target to make 90 calls per month, 20 contacts, and 10 sales. Suppose the employee makes 105 calls, 10 contacts, and 5 sales. That means he/she is not able to meet the target or the standard set up for the sales work.
He/she needs to improve his work/ put in more effort in his/her work. If another employee is making 60 calls, 25 contacts, and 15 sales, then he/she is meeting the target, and his/her productivity becomes more than the set target/ standard. That is good as the employee is performing well.
Measuring goals meet
If a higher number of goals are met, then it gives evidence that the productivity is also higher.
How do you evaluate the number of goals met?
First, find out the number of goals each month the employees need to cover up. After this, compare each employee’s monthly results with that number.
The higher the profit, the higher is the productivity.
How can you measure profit?
It can be specified as the ideal annual profit for an organization’s unit or total gain for all the specific owner’s particular business. If the business owner’s profit reaches it or tops it, it is proved that his/her employee productivity is good.
If the business owner’s profit falls below the required level/standard, it means that the employees will not reach the required productivity level/standard.
Measuring the amount of work completed
The higher the number of (given) assignments completed, the higher is the productivity.
How to measure the number of tasks completed?
First, try to find out the number of tasks each employee needs to finish per week. After that, compare their monthly output with this number.
Measuring the quality of work completed
The quality of work completed means every project, no matter how much they are, is conducted in the way of good quality.
How is the quality of work measured?
First, try to determine the specifications that define an already finished project as a quality project and successful project. After that, find out how much of your completed projects stay up to those specifications.
For Example: if you are developing an app and after the app becomes functional, then only the project is considered as a successful project and quality project. And the project is also considered a successful and quality project if the client requirements are also fulfilled.
Measuring the amount of time spent
The lesser the time spent working on a project, the higher the productivity.
How do you measure the time spent working on a project?
Set measures for the time to be taken by the employees to complete all the business managers/company head’s projects. Based on those measures, give the clients a project deadline, time duration, or a particular date within which the project should be completed, based on the estimates for the time duration to complete their project works.
Tell other specific team members to track the time duration they spend on those project assignments. If they meet their work before the project deadline, that means the team was productive enough as per their given time (and routine).
How to improve employee productivity in the workplace?
For increasing employee productivity in the workplace, the following steps can be put into practice:
Improve workplace conditions
To make your employees more productive, you should make sure they work in good workplace conditions, which are as follows:
Make sure that there is enough natural light inside your office
If plenty of natural light is allowed inside an office, then the employees will work more efficiently, and thus, the employee productivity will increase, and in turn, the workplace productivity will also increase. So, keep the windows open and allow sufficient natural light to come inside your office.
Employees who work in such good and optimal workplace conditions sleep 46 minutes more at night. Thus, they get more rest and can focus well at work.
Grow indoor plants at the office
Green office environments help employees work well and feel comfortable. And, thus productivity of the employees is also enhanced. As the color green has a relaxing and calming effect, putting a few plants in the workplace will reduce stress among the employees and thus improve everyone’s well-being and health at the office.
A researcher from the University of Exeter, Dr Chris Knight, told The Guardian, ‘What was important was that everybody could see a plant from their desk’. ‘If you are working in an environment where there’s something to get you psychologically engaged you are happier, and you work better.’
Indoor plants at offices help reduce sicknesses such as fatigue, concentration problems, dry skin, and irritation of the nose and eyes. As all employees remain in good health, absence rates are reduced, and thus workplace productivity of employees is improved.
The workplace environment dramatically affects the decision of employees to join a company. So, indoor plants in the workplace attract more job applicants by making the workspace more attractive.
Also, plants clean the air around them. Humans need oxygen to survive and, plants absorb the carbon dioxide gas, which we don’t need –and combine it with water and light to produce energy through photosynthesis.
In the 1980s, scientists from NASA discovered that plants are efficient in removing harmful chemicals from the air, such as benzene, trichloroethylene, and formaldehyde, making it cleaner for us human beings to breathe. Recent research by Dr Fraser Torpy, the University of Technology of Sydney Plants and Indoor Environmental Quality Research Group, concluded that indoor plants could reduce carbon dioxide levels by about 10% in air-conditioned offices by around 25% in buildings without air conditioning in them.
Plants help to reduce significant noise levels coming from the outside or office chatter by absorbing noise. So, keep indoor plants in various locations at the edges and corners of an office room.
From the report of 2015 Human Spaces, it was found out that employees whose workplaces had natural elements got 15% higher for creativity than those whose workplaces did not include the natural ingredients. The Attention restoration theory states that looking at nature and even just pictures of nature – can shift the brain into a different processing mode, making employees feel more comfortable and better able to focus.
Don’t leave your wall colours white
The workplace employees may make more mistakes if they work in an office with white walls. Instead of that, paint your office walls green (as it motivates people and has a positive impact on the employees), or red (as it helps you perform detail-oriented tasks well), or blue (as it increases creativity).
Give a mandate to your employees to choose the time duration every day when you will deal with their emails, and don’t waver from the selected time duration. Try to do all email works 1 hour before lunch, or 1 hour after lunch, or 1 hour before you leave the office, whenever it’s suitable for both you and your employees.
Also, give your employees a mandate to be courteous and precise with their statements/questions/answers while writing down an email.
Abstain yourself from emailing your employees at midnight. Sending late-night emails may bring tension and pressure among your employees, and as a result, they won’t be able to get enough rest at night time. This will decrease employee productivity in the workplace the following day and, consequently, employee productivity.
Instead of arranging countless meetings in the office, send group emails to the employees team-wise, with whom you would require to hold discussions. Email is also a faster and significantly less time-consuming mode of communication.
Reduce the number of meetings held per day/per week/per month. By optimizing the frequency of meetings, employees will be able to concentrate more on their work, and thus employee productivity will also increase.
Reduce the time spent in each meeting and also reduce the number of employees who attend the meeting. Call only the necessary people for a discussion on a particular matter, not everyone. The best solution would be to let the people (who are not required for a specific meeting) continue with their essential task.
Allow flexible schedules
Allow for flexible working hours for the employees. Don’t stick to the common practice of 9-5 routine work for employees. Rather than making them work for 8-9 hours continuously per day, separate the timings into smaller durations of 2-3 hours each so that the total becomes equal to 8-9 hours.
Suppose they work from 8 AM-2 PM, and then they take 2 hours break, and then again work from 4-6 PM. Then that would be better. This will make them more productive at their work, and they will deliver efficient enough results.
Allow for Remote Work
65% of employees want remote work as they will be able to get flexible enough timing for completing their daily office work, which they may not be able to do during their regular office timings. Other 35% of employees want that their organization would provide those advantages at the workplace.
So, allow the specific employees to work from home, whose job posts will enable them to do so. Define a particular time for them to send the report of their daily work results within a specific time duration.
Give better employee training
Training programs, .i.e. learning and development, help to increase the knowledge of your employees and thus improve employee productivity in the workplace.
Using various learning management software helps the employees enhance their old skills and learn new skills and stay up-to-date.
Provide practical training, which the employees can perform and practice themselves, test their learning progress, and test the efficacy of the training tasks.
First, provide training in simple topics and allow the employees to learn at their own pace. Don’t rush them through complicated topics immediately. Learning newfound skills at their own pace would help employees to retain the previously newly known cases and apply them at work before they progress to other subsequent issues lying ahead to learn.
As you know the importance of improving employee productivity in the workplace, you should apply the above measures in practice at your workplace correctly. So that the employees will be able to carry out their tasks efficiently and they would be able to give their best performance. Also, encourage self-care among your employees.
Tell them to enroll themselves in self-care courses/training to remove everyday work tension and manage time better. Also, recognize employee achievements. If you appreciate your employees, they will perform better at the workplace, and thus, employee productivity will increase in the workplace.
Hope you find this content helpful! Feel free to reach out to us with your thoughts and suggestions to improve the overall productivity.